The Association of Chief Executives of Voluntary Organisations (ACEVO) has worked in partnership with Institute of Fundraising, Charity Finance Group and NCVO to produce a ‘Trustees and Fundraising Handbook’ to help a charity board understand the complicated territory of fundraising and the use of external fundraisers. By focusing on the key questions that trustees should be asking, this guide provides a useful overview to ensure that all fundraising is done in an ethical and effective way.

You can download the full publication here.

Please note that NCF will not write any bids where the application is to one of the funds advertised on our website, unless NCF has no involvement in the administration or decision making process.


The Service

NCF will provide a contracted bid writing service using experienced local professionals to support the development and sustainability of Nottinghamshire charities and social enterprises.



  • The NCF bid-writing service costs £300/day for charities with an annual income of over £100,000 (as taken from the most recent published Annual Accounts).
  • Please note that for charities with an annual income under £100,000 the day rate is £250/day.

The minimum amount of time charged is 2 days and applies to grant applications up to a value of £25,000.

Additional grant applications for the same project may be completed quicker than the first application.

The amount of time needed to write a funding application will be agreed with you in advance and confirmed by email.

To write grant applications over £25,000 please contact us and we will discuss the amount of work involved in writing your bid.

We are aware of the financial pressures on local charities and we keep our costs as reasonable as possible.

Invoices for bid-writing services are payable on grant submission.



NCF will quality assure all bids with the recognition that there is never any guarantee of success.

NCF will allocate an experienced bid writer to you to plan, design and write the bid in accordance with the criteria of fund you are applying to.

The availability of bid writers will be discussed upon submission of your enquiry.

Please allow enough time in advance of a grant deadline to enable the fundraisers to complete your grant application.



An initial phone call with the bid-writer, followed by meeting at your premises/project delivery is usually required, to understand your charity, your funding requirements, timescales and agree the number of days the bid/s will take. This meeting will be charged at half the day rate.

As funders require high quality information in their grant application forms, you will need to supply the bid-writer with documents/information, for example: copies of previous and current Annual Report & Accounts; Memorandum & Articles of Association or other similar legal documents for your organisation; charity mission and objectives; charity activities, outcomes and outputs; Business Plan; evaluation & monitoring evidence/reports; project budget, staffing and delivery plan.


PQQ or Stage One bids

Funding rounds with a Pre qualifying questionnaire (PQQ) or a Stage One bid will be contracted at the daily rate shown above.


Fundraising Search

If you do not know which funds to apply for and wish to have a search done to give you a list of potential opportunities: this is charged at the daily rate and usually takes 2 – 3 days.


Next Steps

If you wish to book an initial meeting to discuss getting a bid written for your charity, please email with a summary of your requirements.

Our bid writers:

Hilary Jones and Bob Petersen have been working as fundraisers writing funding bids for over 10 years and have skills in financial and business planning and fundraising strategy development.

They have experience in fundraising for a wide range of organisations including:

  • Asylum seekers, refugees and victims of trafficking
  • Young people at risk, young offenders
  • Victims of Child Sexual Abuse
  • Museums and heritage projects
  • Social inclusion work
  • Poverty
  • Training & employment
  • Arts and Culture
  • Learning Disability
  • Mental Health
  • BME